January |
|
|
|
Get forms for MSF and MYAS tournaments to director and coaches (can do one or the other or both subject to ATBB tournament schedule) |
Program Director |
|
Schedule meeting with coaches and directors for seeding meetings, making sure to “coach” new coaches so they know the expectations |
Vice-President |
|
Get forms from coaches and submit payments for MSF and/or MYAS tournaments |
Program Director |
|
Reserve board meeting locations and times for the balance of the year |
Secretary |
|
Host Annual New Year’s Classic Tournament |
All |
|
Send 'Save the Date' email to 8th Grade parents and coaches for the 8th Grade Banquet |
Website Director |
February |
|
|
|
Notify members of annual meeting and board openings |
Website Director |
|
Review roles & responsibilities |
President, Website Director |
|
Evaluate Andover Tournament for possible improvements and set date for next year |
Andover Tournament Director |
|
Reserve Andover Tournament locations for next year |
Facilities Director |
|
Create Coach & Program Survey for members and Coaches Survey for coaches |
Website Director |
|
Finalize 8th Grade Banquet logistics, send email invitation to 8th grade parents and coaches with RSVP form |
Website Director |
March |
|
|
|
MSF and MYAS tournaments |
Program Director |
|
Distribute Coach & Program Survey for members and Coaches Survey for coaches; summarize and distribute results |
Website Director |
|
Distribute coaches appreciation gifts to non-parent coaches |
President |
|
Cash all non-volunteer checks |
Treasurer |
|
Start planning Summer Skills camp |
Vice-President |
|
Notify members about Summer Skills camp |
Website Director |
April |
|
|
|
Review Coach & Program Surveys; distribute to coaches at annual meeting |
President |
|
Collect equipment from coaches |
Facilities Director |
|
Meet with coaches to discuss tournaments, evaluate season, gather input for next season’s tournament planning |
Vice-President |
|
Annual meeting and election of new board members |
All |
|
Get coaches and volunteers for Summer Skills Camp |
Vice-President |
|
Create Summer Skills Camp registration and invite members to participate |
Website Director |
|
Submit scholarship requirements to high school |
President |
May |
|
|
|
Create try-out flyers to distribute at camps, open houses, on website. Begin development of signs for try-outs. |
Try-out Director |
|
Select and secure gym space for try-outs prior to school closure |
Try-out Director |
|
Discuss and evaluate try-outs procedures, registration process and uniforms |
Try-out Director |
|
Evaluate finances and discuss upcoming season’s fees |
Treasurer |
|
Begin planning tournament selection; get verbal commitments from tournaments this month to be sure to have a spot. |
Program Director |
|
Create Andover Tournament flyer |
Andover Tournament Director |
June |
|
|
|
Summer Skills Camp begins |
Vice-President |
|
Distribute try-out flyers at Andover youth basketball camp |
Try-out Director |
|
Evaluate website for any information updates or changes in policies |
Website Director |
|
Provide Andover Times with Try-out ad for July/August issue (due by mid month) |
Try-out Director |
|
Select tournaments for season |
Program Director |
|
Evaluate policies and procedures |
President |
July |
|
|
|
Register for tournaments; provide information to Treasurer for payment |
Program Director |
|
Send tournament registration forms and checks (typically post dated) while retaining copies |
Treasurer |
|
Start planning try-outs; agree on process and selection criteria, drills, scoring, weighting, grades, number of teams, sizes of teams, agenda for each day and volunteers |
Try-out Director |
|
Form a committee of volunteers to interview potential coaches (returning coaches re-apply and committees discretion on need for interview) |
Vice-President |
|
Place ads in Andover Today, Anoka Union, ATBB website, etc. for try-outs and coaches. Check deadlines for print media |
Try-out Director |
|
Update website with try-out information and email members |
Website Director |
|
Create new try-out information signs |
Try-out Director |
|
Discuss options for uniforms, coaches shirts, bags, warm-ups, other gear; coordinate scheduling/lead times with vendor to ensure delivery prior to pictures and first tournament |
Secretary |
|
Inventory and order necessary equipment (balls, bags, pumps, first aid kits, ice packs, coaching boards, score books, etc.) |
Facilities Director |
|
Secure practice locations for season |
Facilities Director |
August |
|
|
|
Finalize try-outs (volunteers, evaluators, plan evaluations, scoring database) |
Try-out Director |
|
Plan parent meeting; prepare Powerpoint informational presentation |
President |
|
Interview potential coaches and select preliminary coaches |
President/Vice-President |
|
Plan and secure picture dates |
Secretary |
|
Plan and secure uniform vendor |
Secretary |
|
Create online registration, post on website and communicate to members |
Website Director |
September |
|
|
|
Attend open houses at schools and hand out try-out flyers |
Try-out Director |
|
Distribute try-out flyers in Wednesday folders at elementary schools |
Try-out Director |
|
Put up try-out signs around community |
Try-out Director |
|
Communicate to registered players about parents meeting |
Website Director |
|
Finalize coaches selection and run background checks |
President/Vice-President |
|
Schedule pictures, coordinating schedule with uniforms to ensure they are delivered prior to picture date |
Secretary |
|
Hold parent meeting; introduce board members, provide season information |
President |
|
Hold try-outs; collect fees, take uniform and apparel orders |
Try-out Director |
|
Place uniform and coaches shirt order |
Secretary |
|
Complete year-end taxes |
Treasurer |
October |
|
|
|
Create and distribute practice schedules by team for October through December |
Facilities Director |
|
Communicate with coaches about website team pages |
Website Director |
|
Season starts |
|
|
Conduct coach’s clinic as needed. Meet with coaches to review expectations |
Vice-President |
November |
|
|
|
Organize season fundraiser for season kick-off |
Program Director |
|
Deliver uniforms and accessories to teams |
Secretary |
|
Team pictures |
Secretary |
|
Start planning Andover Tournament |
Andover Tournament Director |
|
Tournaments begin |
|
December |
|
|
|
Finalize all details of January New Year’s classic tournament |
Andover Tournament Director |
|
File business renewal |
Treasurer |
|
Create and distribute practice schedules for second half of season |
Facilities Director |