January
Get forms for MSF and MYAS tournaments to director and coaches (can do one or the other or both subject to ATBB tournament schedule) Program Director
Schedule meeting with coaches and directors for seeding meetings, making sure to “coach” new coaches so they know the expectations Vice-President
Get forms from coaches and submit payments for MSF and/or MYAS tournaments Program Director
Reserve board meeting locations and times for the balance of the year Secretary
Host Annual New Year’s Classic Tournament All
Send 'Save the Date' email to 8th Grade parents and coaches for the 8th Grade Banquet Website Director
February
Notify members of annual meeting and board openings Website Director
Review roles & responsibilities President, Website Director
Evaluate Andover Tournament for possible improvements and set date for next year Andover Tournament Director
Reserve Andover Tournament locations for next year Facilities Director
Create Coach & Program Survey for members and Coaches Survey for coaches Website Director
Finalize 8th Grade Banquet logistics, send email invitation to 8th grade parents and coaches with RSVP form Website Director
March
MSF and MYAS tournaments Program Director
Distribute Coach & Program Survey for members and Coaches Survey for coaches; summarize and distribute results Website Director
Distribute coaches appreciation gifts to non-parent coaches President
Cash all non-volunteer checks Treasurer
Start planning Summer Skills camp Vice-President
Notify members about Summer Skills camp Website Director
April
Review Coach & Program Surveys; distribute to coaches at annual meeting President
Collect equipment from coaches Facilities Director
Meet with coaches to discuss tournaments, evaluate season, gather input for next season’s tournament planning Vice-President
Annual meeting and election of new board members All
Get coaches and volunteers for Summer Skills Camp Vice-President
Create Summer Skills Camp registration and invite members to participate Website Director
Submit scholarship requirements to high school President
May
Create try-out flyers to distribute at camps, open houses, on website. Begin development of signs for try-outs. Try-out Director
Select and secure gym space for try-outs prior to school closure Try-out Director
Discuss and evaluate try-outs procedures, registration process and uniforms Try-out Director
Evaluate finances and discuss upcoming season’s fees Treasurer
Begin planning tournament selection; get verbal commitments from tournaments this month to be sure to have a spot.  Program Director
Create Andover Tournament flyer Andover Tournament Director
June
Summer Skills Camp begins Vice-President
Distribute try-out flyers at Andover youth basketball camp Try-out Director
 Evaluate website for any information updates or changes in policies Website Director
Provide Andover Times with Try-out ad for July/August issue (due by mid month) Try-out Director
Select tournaments for season Program Director
Evaluate policies and procedures President
July
Register for tournaments; provide information to Treasurer for payment Program Director
Send tournament registration forms and checks (typically post dated) while retaining copies Treasurer
Start planning try-outs; agree on process and selection criteria, drills, scoring, weighting, grades, number of teams, sizes of teams, agenda for each day and volunteers Try-out Director
Form a committee of volunteers to interview potential coaches (returning coaches re-apply and committees discretion on need for interview) Vice-President
Place ads in Andover Today, Anoka Union, ATBB website, etc. for try-outs and coaches. Check deadlines for print media Try-out Director
Update website with try-out information and email members Website Director
Create new try-out information signs Try-out Director
Discuss options for uniforms, coaches shirts, bags, warm-ups, other gear; coordinate scheduling/lead times with vendor to ensure delivery prior to pictures and first tournament Secretary
Inventory and order necessary equipment (balls, bags, pumps, first aid kits, ice packs, coaching boards, score books, etc.) Facilities Director
Secure practice locations for season Facilities Director
August
Finalize try-outs (volunteers, evaluators, plan evaluations, scoring database) Try-out Director
Plan parent meeting; prepare Powerpoint informational presentation President
Interview potential coaches and select preliminary coaches President/Vice-President
Plan and secure picture dates Secretary
Plan and secure uniform vendor Secretary
Create online registration, post on website and communicate to members Website Director
September
Attend open houses at schools and hand out try-out flyers Try-out Director
Distribute try-out flyers in Wednesday folders at elementary schools Try-out Director
Put up try-out signs around community Try-out Director
Communicate to registered players about parents meeting Website Director
Finalize coaches selection and run background checks President/Vice-President
Schedule pictures, coordinating schedule with uniforms to ensure they are delivered prior to picture date Secretary
Hold parent meeting; introduce board members, provide season information President
Hold try-outs; collect fees, take uniform and apparel orders Try-out Director
Place uniform and coaches shirt order Secretary
Complete year-end taxes Treasurer
October
Create and distribute practice schedules by team for October through December Facilities Director
Communicate with coaches about website team pages Website Director
Season starts
Conduct coach’s clinic as needed. Meet with coaches to review expectations Vice-President
November
Organize season fundraiser for season kick-off Program Director
Deliver uniforms and accessories to teams Secretary
Team pictures Secretary
Start planning Andover Tournament Andover Tournament Director
Tournaments begin
December
Finalize all details of January New Year’s classic tournament Andover Tournament Director
File business renewal Treasurer
Create and distribute practice schedules for second half of season Facilities Director